BuycPanel Blog

BuycPanel Blog

Latest news and updates

5/08/2015 – How to Configure a Mail Client

Posted by Jamison on 08 05 2015.

To understand better how to configure a mail client, a clear understanding of what a mail client is needed in order for us to proceed. Basically, a mail client is a type of application that allows you to administer emails such as sending mails, organizing mails, as well as receiving mails on any given computer device. The word “client” came from the client-server phrase used in email systems. Primarily, this is because emails came from a single central server and mails are routed to its intended terminal thus the term client. Other words also used for a mail client are mail user agent or email reader.


What each protocol means. An email address is normally required to the user before any configuration can be done. Generally, setting up a mail client also mandates some of these protocols:


  1. The creation of password
  2. Port number (a process specific software that is used to transport data to the intended recipient)
  3. SMTP address (a shortcut icon or link in a website that will send email directly to the users without having to copy the address)
  4. POP3 (Post Office Protocol, allows users to download all mails from the server and store it locally to the user’s desktop even when offline), and others as such


Using the application


serverWhen used manually, the email client works in both ways in terms of retrieving and sending messages. When using the email service of the host, emails are sent using the MTA or the mail transfer agent. Vice versa, MSA or mail submission agent is used to deliver messages. Users have the option to choose from a wide variety of service providers such as IBM Lotus Notes, Microsoft Outlook, iCloud, and others as well.


Setting up an email client


It may seem tricky or complicated at first but once you get the hang of it, setting up an email client is as easy as one, two and three. Setting up an email client would require users to divulge some basic information.


For starters, users would need to understand some details regarding the service.


  • Incoming server. This one is responsible for receiving and storing messages to your account; there are virtually numerous options that users can set, but the most common and easiest uses the format:
  • Outgoing server. Responsible for sending out messages in your account; same format can used for outgoing server:
  • Username and password. The account needs to be authenticated before allowing users to gain access as a security measure. Usually, the username will be the users email address. Take note that passwords can be changed any time that the user decides to.
  • Extra settings. This allows the user to manipulate the account based on owns preference. For instance, users may have the option to leave their messages on the server or delete it at once.


Configuring the mail client


Users can create mail clients using these simple step by step from some of the popular setups:


  1. Outlook >Tools > E-mail Accounts > Add new e-mail > New > Next
  2. Mac OS X Mail > File > Add Account
  3. Thunderbird >Tools > Accounts Settings > Add Account
  4. iPhone E-mail > Mail > Settings > Open Accounts > Add Accounts
  5. Android E-mail > Menu > Add Account


Users can choose among these easy options and they can now start the process of configuring their own account.