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2/05/2015 – Migrating cPanel Email to Google Apps

Posted by Jamison on 05 02 2015.

For most online businesses and entrepreneurs, migrating from one server to another is an arduous task which is undesirable yet unavoidable. Oftentimes a website may need to move to another host due to certain reasons. One reason for example may be the need for a bigger storage space or a faster upload and download speed; or perhaps the site needs a more user friendly interface. Whatever the reason may be, the problem website owners and administrators face are all the same. That is transferring the data from one server to the other.


In this post we will specifically be talking about transferring Emails from cPanel to Google Apps.


Now, there are different ways to do this. Other methods may be even more time consuming than others yet it may be more effective and feasible for some. Depending on the size and number of user emails and folders you will be transferring you could either use:


  1. Import mail using Google’s POP3 feature
  2. Use ImapSync
  3. Manually transfer your mails and folders


The POP3


The first thing you’ll have to do is to go to your Google Apps account and do the importing of mail from there. What you need to do is to go to Google’s settings and enable POP3. You will then need to authenticate it from your old mail server and then go back to Google to extract your emails from the previous server. The only problem with this method is that you can only acquire those emails that are located in the inbox folder. Other folders such as Spam, Outbox, Drafts, etc. may not be imported using this method.


The ImapSync


The second process you can apply in migrating your cPanel emails to Google Apps is by using ImapSync. ImapSync is a software or a tool that allows you to back up and migrate mailboxes. To use this tool requires a little bit of knowledge about running command lines and a bit of computer language as well. On the other hand ImapSync is a pretty cool tool. You can stop and resume downloads at any time without losing or duplicating any data. The software is really reliable as it can copy every folder and retain their structure. By the way, there are other programs available on the internet that can perform just as the ImapSync does, however you’ll have to do a little research to be able to get your hands on them.


The Old School Way


The last method is the most labor intensive one of all, yet it is the least technical. All you have to do is to get a Mozilla Thunderbird app. Install the Thunderbird email app and configure it to access both of your Google Apps and cPanel accounts. By doing this you can now open both accounts in two different windows at the same time. From there you can just simply drag and drop each folder from one account to another. Doing this with one account is easy, but to do it with your entire clientele may be impractical.